All businesses are different, but one similarity organisations have is the need to manage its information. Commonly, this information is most commonly stored in the form of documents.
Experience has taught us that there are many benefits of implementing a document management system, particularly with SharePoint Online.
Here are some of the benefits of using Microsoft 365 for document management:
Cost benefit
If you already use Microsoft 365, you’re probably already paying the tools you need to create a document management system, namely SharePoint Online.
By using SharePoint to manage your documents, you can maximise the return on investment in moving to the cloud
Searchability
You want a wide range of options to quickly finding files. You should be able to search by the file’s name and it’s content.
Ease of use
Intuitive use is a must for adoption—the more difficult a document management system is to use, the less effective it will be.
Access documents anywhere
Consider the working anytime, anywhere culture and pick a solution that smartphones and tablets can easily access.
Integrate with other applications
Easily integrate with the programs you already use, such as your email client and customer relationship management software.
Collaborate on documents: The ability for multiple users to view and add their contributions to a single document, usually in real-time, based on permission.
Secure your documents
The system should restrict who can see specific documents, provide user ID and password management, role-based security, automatic logoff settings and audit control, certifications, and data encryption on-premise, hybrid, or cloud systems.
Contact 365 Evergreen to find out how we can help your organisation manage its documents more efficiently and securely.
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